AUSTIN SKIERS, INC.
TRIP POLICIES
IMPORTANT: READ OUR TRIP POLICIES LISTED BELOW;
Terms and Conditions - TRIP POLICIES
Smoking/Non-Smoking Reservations: All Austin Skiers trips are booked NON-SMOKING DOUBLE OCCUPANCY whenever possible. If you require special lodging arrangements to accommodate smoking/single occupancy etc., additional charges may apply.
Trips are only open to current “active” Austin Skiers members in good standing with no overdue balances.
Deposits: All financial transactions for the payment of trips are credit card only. A deposit, as listed on the trip page on the website, is required to hold each reservation. Additional deposit amounts and dates will vary by trip and will be clearly stated on the same page.
Cancellation Policy: Up until the second trip deposit, the Club will retain a $50 cancellation fee. In addition, for trips run by Sports America, an additional $25 will be assessed. These fees are to defray expenses in trip registration.
After the second deposit, the Club reserves the right to withhold all deposits made (including trips paid in full) until it can be determined what costs the Club incurs due to the cancellation. If a cancellation is made, Austin Skiers will return that portion of the payment that can be recovered, less the $50 or $75 cancellation fee, whichever applies. The Club will do its best to make any refunds as quickly as possible, but may not be able to issue such refunds until after the trip is complete.
The second deposit date correlates directly to the contracted guaranteed room count. Therefore, if a registrant does not pay the second deposit by the due date, and/or subsequently the final payment by due date, the Club has the right to cancel the reservation and drop or reassign the room to another member.
Trip Reservation: Trips are open to current “active” members of Austin Skiers, Inc. (hereafter also referred to as the Club) members. All reservations must include all four of the following elements: (1) fully completed Austin Skiers membership application; (2) membership dues paid in full; (3) fully completed trip registration; and (4) paid in full the $300 deposit or listed amount, if stated otherwise.
Waiting Lists: Payments (including deposits) received after a designated trip is sold out will automatically be posted to a waiting list. Those members will be notified and given the option to withdraw their reservation with a full refund or to apply the deposit to an alternate trip. If a member wishes to remain on the waiting list, the deposit will be retained. Members on the waiting list will be notified of available space in the same order as their name appears on the list. Deposits will be returned to those on the waiting list for whom space is unavailable.
Liability Policy: Austin Skiers, Inc. and the Texas Ski Council, if they are a participant on this trip, are non-profit, volunteer organizations operated by, and for the benefit of their members, and accept no responsibility or liability for personal or property loss, expense, damage, injury, accident, delay, irregularity, or inconvenience, however occasioned, sustained or suffered in or during a trip, journey, tour, or activity or in carrying out any arrangements booked by or through Austin Skiers, Inc. By accepting membership in the Club, each member agrees to indemnify and hold Austin Skiers, Inc., and the Texas Ski Council, if a participant on this trip, harmless from any liability or damages from sickness, death, or personal injuries, which may arise as a result of membership in the Club or travel with any activities which the Club may sponsor. Austin Skiers, Inc. is acting as an agent for each member and is not responsible for any claims, losses, damages, costs, or expenses arising out of, or connected with, any injury, accident, or death: or damage, loss or delay of baggage or property: or delay, inconvenience, loss of equipment, or frustration, whether physical or mental. Members are responsible for obtaining their own trip insurance and travel protection. In the event an airline, ski area, bus company, lodging property owner, or other entity that is providing services to the Club files bankruptcy or ceases to do business, the Club will advise those members affected as soon as possible. The Club will also attempt to collect refunds. However, the Club is not responsible and bears no liability for any losses due to such bankruptcy or ceasing to do business. Trip cancellation, health and accident insurance is available to protect Club members against unforeseen circumstances which cause Club members to interrupt or cancel their trip. Details will be provided upon request.
Snow Clause: The “no snow” policy of the Club will be the same as the ski area’s policy.
Weather: If a trip should be “weathered-in”, any additional lodging expense is the responsibility of the individual, although the Trip Leader may assist in making accommodation arrangements.
Photographs: All trip participants consent to and authorize Austin Skiers, Inc., its agents, officers, and their assigns to use any photographs, reproductions, or other likenesses of participants, including their names, taken while participating in a club trip.
Club Cancellations: The Club reserves the right to cancel any trip, which, due to conditions, is detrimental to the purposes and goals of the Club, and will refund all monies paid, less any monies lost by the Club due to such cancellation. The Club will make reasonable efforts to notify all participants as soon as possible. Written notification outlining the necessity for cancellations will be mailed after such cancellation.
Trip Leader Authority: The Trip Leader and the Assistant Leader assigned by the Club will be wholly in charge of the trip and have complete authority to represent and enforce any Club policies regarding proper and reasonable conduct by all members. Although the Club assumes no responsibility for the actions of any member or Trip Leader, the Club will generally support actions the Trip Leader deems fit and necessary. The Club reserves the right to refuse or terminate trip service or membership to anyone at any time, subject to reasonable cause.
Restrictions: Allowing non-trip participants to occupy any room as a non-registered guest is strictly prohibited and in violation of Club Policies. The illegal use of controlled substances during Club Trips or on any other official Club function is a violation of Club Policies and will result in immediate loss of membership privileges. Substitution of trip participants will be allowed only with the approval of the Trip Leader. Any new additions to the Trip must come from the trip’s waiting list.
Rev. 7/2/24